Using PDF Documents for Presentations
Posted 2 years ago04 Jun 2018
What exactly is PDF?
Revealed to the world at the trade show COMDEX in late 1992, PDF (short for Portable Document Format) was introduced to the world as a file storage format that worked completely independently of the software, operating system and the hardware it was being viewed on.
PDF is the first big creation that the world saw from Adobe and the great praise and appreciation Adobe earned for PDF at 1992’s COMDEX is what put Adobe on the map. At the time of its release, Adobe was charging a $50 subscription fee for its Acrobat Reader (Adobe’s best PDF reader and editor).
Due to the high subscription fees and the tough competition that PDF was facing from similar file formats of the time such as Envoy, Common Ground Digital Paper, DjVu and Adobe’s own PostScript format, PDF failed to set itself apart from the crowd or break any sale records. After some months of underwhelming numbers, Adobe decided to take an extremely bold and brave decision. They made PDF available absolutely free of charge.
This was something that was completely unheard of at the time and right after this move, things started to improve for Adobe.
PDF Killed the Need for Paper Records
At the time of PDF’s release, offices, organizations, brands, and companies all around the world were fully dependent on paper to keep the record of everything. Things were so bad at the time that IRS used to mail out hundreds of millions of tax forms to all US citizens every year.
World depended on paper because of two main problems; internet was still not widely available. And, there weren’t any file formats that fully retained the formatting and other elements of the original file on devices other than the one the file was created on.
By 1996, IRS was already making many of its forms in PDF format. And, the entry of internet service providers into the market that year allowed IRS to cut back on paper usage, reduce costs and get rid of the mountains of paper it had in its vaults.
PDF Became an Open Standard
Once the IRS started relying on PDF, soon after, more and more government institutes joined the movement and eventually, PDF came to be the dominating file format it is today. It is estimated that by the time 21st century began, Adobe Acrobat was being used on more than 100 million computers around the world, easily making it world’s best PDF reader.
In 2008, Adobe decided to publish a Public Patent License to ISO, granting them royalty-free rights for all patents possessed by Adobe that are necessary to make PDF files.
And so, on 1st July 2008, PDF was released as an open standard, published by the ISO, allowing the users of the format absolutely royalty-free usage.
PDF for Presentations
When talking about making presentations, most people’s go-to software is MS PowerPoint while some prefer MS Word. Once the work on making the presentations is complete most people then convert them to PDF using a PDF to Doc converter.
But, the point is not to convert to PDF after everything is done. People should be making presentations in PDF to begin with. There are quite a few advantages to using a PDF software for making presentations and some of the best ones are mentioned below;
PDFs Work Everywhere
Unfortunately, most people aren’t aware that when you make a presentation in Word or PowerPoint, the formatting of the file can change when accessing the file from a different device. And not just a different device, accessing the file from different operating software or even a different word processor can mess up the formatting.
PDF’s, on the other hand, never depend on the software, OS or the device that they are running or were created on. This allows them to work perfectly on all kinds of platforms and devices.
PDFs are lightweight
Some people might prefer Word or PowerPoint over PDF to make presentations. But, when these people have to upload the file to the internet or, worse, email the file as an attachment, that is when realizing how heavy Word and PowerPoint files become. Usually, in moments like these, they rush towards online PDF to Doc converters.
Fortunately, you can avoid all that trouble by using a PDF software right from the start. That’s because PDF works by compressing the images and fonts while retaining the quality hence making PDF files super lightweight and the best kind of file format for email attachments.
PDFs keep it professional
PowerPoint was made with presentations in mind and that’s why, when it was introduced in the market in the early 90’s, the software had lots of corny, over the top, slide effects. And, guess what? It has still got a lot of those. Which, makes all those who use PowerPoint, likely to use some of those embarrassment-causing slide effects.
With PDF software, there are no cheesy slide effects, to begin with, and that will definitely help you keep your presentation professional, formal and to the point.
PDFs work like websites
Know how pages on Wikipedia have that table of contents at the beginning of each page and when you click on a topic, the page takes you right to it? PDFs can do that as well.
In fact, to allow you extreme classification of the topics/contents, PDFs even allow a secondary navigation. For example, a science book’s primary navigation could take you to the contents of physics, chemistry and biology sections and from there, using secondary navigation, you could access individual chapters.
PDFs are safe and secure
PDF was made keeping security in mind and that is why PDF files always keep an electronic signature every time they are accessed. Moreover, they even allow options like passwords and digital signatures to make sure only the people with the key can access the file.
So now that you know some of the many advantages that PDF enjoys Word and PowerPoint, maybe you’ll make your next presentation in PDF?