4 Myths Busted about Going Paperless
Posted 4 years ago19 Dec 2016
The talk of a paperless environment always brings up the perception of a place where there are no papers, printers, files or any form of documents. This gives rise to misconceptions based on the thoughts that a paperless office has only to do with electronic documents. This misconception alone makes the owners of small and medium scale enterprises hesitant in moving to the paperless paradigm.
Such ideas have created an ideological divide between the two systems of work. There are also enterprises on the other hand that utilize both these mechanics in harmony. Does that mean that these companies are not paperless? Experts suggest that going paperless does not amount to getting rid of activities and processes that enhance your productivity and are working for you as an organization. It simply means that you are not producing paper based documents more than the required need.
Now let’s discuss a few misconceptions about going paperless that are getting in your way to cultivate a paper-free environment in your enterprise.
1 – Paper-based Documents are More Secure than Digital Documents
This is a misconception that is prevalent in most of the small and medium scale businesses that are finding it difficult to let go of the paper-based regime. Yet estimates reveal that about one in every five major security breaches encompasses paper-based documents. This percentage is raised to about 66% in small scale breaches. This implies that one in every three small scale security breaches involves paper-based documents. That’s because paper-based documents are very tough to track and protect. Anyone can walk out of your office with a folder full of confidential documents and nobody would even get a sniff.
Electronic documents such as PDF files on the other hand can offer password protection and digital document certificate security. PDF softwares also tell you when a certain document was viewed, downloaded, edited or copied.
2 – Going Paperless is not Eco-friendly
Many among us also think that a paper-free office has nothing to do with environmental sustainability. Let us share with you some very interesting facts related to energy consumption. The energy consumed by photocopiers and printers to produce one ton of paper-based documents is equivalent to the electricity used in an average household for about a year. Moreover, 72 kWhs of electricity is consumed by laptops for an entire year as opposed to 237.2 kWhs of it utilized by desktop computers.
3 – Productivity is Compromised
There are strong believers of this myth that deploying digital document management platforms is a very time consuming activity. They also argue that human resource building is necessary to properly utilize such softwares. This couldnt be further from the truth. Classic PDF editor can be installed very easily while the application’s intuitive interface makes it very easy to handle even for the novices.
4 – PDF Editing Software can be Very Costly
Proponent of this myth also say that it proves very expensive to deploy and maintain a PDF editing software. It is true that resorting to PDF editing software does involve upfront costs. But the benefits of the digital regime outweigh those of a paper based when one compares it to the running costs incurred by paper-based documents.
Statistics revealed by the Environment Protection Agency (EPA) also show that a typical employee uses round about 10,000 sheets of paper annually. Such expenditure brings the cost of paper to $1,000 for an employee. This means that a small business enterprise with at most 50 employees is spending a whopping $50,000 on paper alone.
Enhance your productivity and cut down on your overhead costs by taking a free trial of Classic PDF editor.